Administrator
| Location | Nelspruit, South Africa |
| Date Posted | October 25, 2020 |
| Category |
Administration
|
| Job Type |
Full-time
|
| Currency | ZAR |
Description
Duties & Responsibilities
Job PurposeTo provide a secretarial and administrative support function to the Build it team, as well as assist with requests and information, from, and to SPAR/Build it Role Players, Retailers and Suppliers.
Key Performance Areas
Key Performance Areas
- Controlling and maintaining an efficient administration system, including typing, filing, and record keeping.
- Compiling and updating management reports when required.
- Compiling and distributing minutes of meetings.
- Providing general office administrative support, including inventory control.
- Create Purchase Orders and ensure invoices are sent to finance for payment.
- Liaising with the management team, business partners and role players.
- Co-ordinating events/functions, meetings, boardroom bookings and travel arrangements.
- Assist in managing the divisional calendar and co-ordinate management diaries i.e. arranging meeting venues, and scheduling appointments.
- Drafting PowerPoint presentations, meeting agendas as well as handling correspondence documents.
- Mining data from management reports to compile financial reports on Excel with diagrams.
- Carrying out any reasonable tasks requested by management (ad hoc duties).
Desired Experience & Qualification
- Grade 12/ Matric, preferably with Maths
- Tertiary qualification in administration/ management will be advantageous.
- 3 years secretarial experience at a senior management level.
- 3 years work administration experience in the building material sector or FMCG will be an advantage.
- Intermediate computer literate in MS Office and advanced knowledge of Power Point.
- Experience in SAP will be advantageous.
- Sound knowledge and experience of digital marketing platforms.
- Ability to work independently without direct supervision and ardent about self-development.
- Excellent interpersonal and organisational skills with a composed character.
- Consistent excellent communication and customers service skills.
- Creative / attention to detail / priority & deadline driven.
- Ability to function in a high-performance & fast-paced team environment with a flair of flexibility.
- The incumbent will need a valid SA driver’s license and a valid SA passport; and may need to travel to stores occasionally.