Receptionist/Personal Assistant to Executive Head (Ormonde Secondary)
| Location | Johannesburg South, South Africa |
| Date Posted | May 19, 2023 |
| Category |
Education / Teaching
|
| Job Type |
Contract
|
| Currency | ZAR |
| Street | South Africa |
Description
Nova Pioneer is looking for a superstar Receptionist/Personal Assistant to the Executive Head to join our Ormonde Seconary! The receptionist/PA will provide administrative, clerical and secretarial support and ensure smooth communication and operations both internally and externally. The receptionist will also act as the first welcoming and smiling face to parents and other guests who visit our campus.
ABOUT THE ROLE
As Receptionist/PA to the Executive Head at Ormonde Secondary, you will do the following:
Responsibilities
- Live the Nova Pioneer Culture
- Receive parents, students and other visitors with a smile and make them feel welcome and at ease.
- Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
- Make and receive phone calls on the school’s telephone lines
- Schedule meetings for the Executive Head
- Facilitate the Public Relations function of the front office for both internal and external stakeholders
- Prepare documents ahead of internal and external meetings as directed by the Executive Head (photocopying, binding, filing etc.)
- Prepare documents for internal display on pin-boards or noticeboards
- Respond to routine correspondences and send out scheduled communications
- Keep track of the pupils’ attendance registers and any confidential documents on behalf of the Executive Head
- Manage petty cash
Skills and qualifications required:
- You have a minimum of 2 years of experience in front office management and/or as a personal assistant
- You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence
- You are a great communicator in person and on the phone – you love interacting with people and bring joy to every interaction
- You demonstrate capacity to analyze complex situations and solve problems
- You have a flexible and able to respond quickly to changing priorities
- You are proactive and have an enthusiastic approach to work
- You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
- You ideally have a Diploma or Degree in Office Administration
- You are comfortable using the Google software suite (Google Calendar, Docs, Sheets, Gmail, etc.) as well as Microsoft Office (Word, Excel, PowerPoint
Applying Instructions
Nova Pioneer, in line with the POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measurements will be in place to protect personal information but it will be used for recruitment and employment purposes. By submitting your application with Nova Pioneer, you are recognising and accepting this disclaimer.
Nova Pioneer will never request an application fee from candidates. If you are contacted with a request to pay a fee from someone claiming to be a Nova Pioneer Talent or Recruitment representative, please do not pay them and report it to us immediately on talent.ke@novapioneer.com or talent.sa@novapioneer.com.