US: Johannesburg Campus
DIRECT SUPERVISORS: ES Principal
CLOSING DATE: 11 May 2023

INTRODUCTION

Inspire Learning & Build our better world.
The purpose of AISJ is to provide exceptional educational experiences in a diverse and nurturing environment in order to inspire learning and build our better world. We cultivate an inclusive community of learners so that we empower global citizens to fulfil their future purpose.
Community Principles

The American International School of Johannesburg fosters a positive school culture, aspires to create a sense of belonging for everyone, and is committed to Community Principles that include:

• We are better when we act together.
• Our differences make us stronger.
• Every voice counts. Every voice matters.
• Every team needs individuals. Every individual needs a team.

The American International School of Johannesburg is committed to fostering justice, equity, diversity and inclusion throughout our school community, and we are continually furthering our practices and behaviors as we strive to live these ideals.

To learn more about AISJ, our beliefs and our aspirations, please review the AISJ  journey

• A minimum of 3 years’ experience in a PA or Secretary Experience
• Previous experience in the international or private school settings will be an added advantage.
• Previous experience in working with children and good understanding of child protection.
• Vast experience in diary management and setting of meetings.
• Experience in Google suite and/or MS suite
• Experience in dealing with different stakeholders including teachers and parents.

MINIMUM REQUIREMENTS: EDUCATION

• Grade 12 or Matric Certificate
• Post Matric Qualification in Office Management and/or Secretarial administration.

REQUIRED SKILLS:

• Advanced computer skills with emphasis on Google and MS suite
• Competent computer skills, particularly in using excel, word, and preferably Power School. Efficient typist (minimum 40 wpm)
• Attention to details with basic accounting skills.
• Strong communications skills both written and orally.
• Excellent telephone etiquette
• Teamwork coordination
• Excellent interpersonal skills with strong sense of emotional intelligence

REQUIRED BEHAVIORAL COMPETENCIES AND ATTRIBUTES

• Work effectively in a school office setting characterized by frequent direct and indirect interruptions caused by unstructured interaction with the student, teacher, and parent population.
• Strong interest in working with elementary age students, and an ability to relate with children in this age group.
• Display a cheerful, relaxed, respectful, and pleasing personality when working.
• Highly organised and capable of organising others.
• Independently plan and manage school office functions such as records maintenance, inputting and manipulating data, office systems, report card preparation, and managing student files
• Prepare and maintain accurate records.
• Efficient at completing tasks in a timely manner. Ask questions to understand assigned tasks and seek help when needed.
• Use initiative to get tasks completed.
• Display good judgement with regard to keeping information about students, parents and faculty confidential.
• Strong communication skills, and confident when working with colleagues, and parents. Pleasant and courteous telephone manner
• A work ethic that reflects the mission and vision statement of the school.
• Punctual, dependable, and trustworthy.
• Exceptional command of the English language (both spoken and written)

  APPLICATION PROCESS
  In order to complete the AISJ application process, Please click here and complete the electronic form. Information captured on this form will be stored on a secure database and will be used to complete a quick reference check on vacancy compatibility.

  Child Protection Statement

  AISJ maintains strong child protection policies & procedures, this ensures that our students can pursue their education in a safe, secure, and caring environment. All faculty and staff are required to undergo criminal background checks, attend annual training sessions, and sign a safeguarding agreement.

  Privacy

  By submitting your CV, you are agreeing to the AISJ Recruitment Protocol and consenting to AISJ processing your personal information in relation with the job you’re applying for. Your details will be processed in accordance with our Privacy Policy accessible through https://www.aisj-jhb.com/privacy-policy. By submitting your email address and any other personal information, you consent to such information being disclosed and stored in accordance with our Privacy Policy and Protection of Personal Information Act of 2013.