20% Creditors

• Capture Creditor invoices daily and ensure all are accurate and correct
• Reconcile creditor balances with supplier statements monthly
• Ensure all monthly expenses are captured accurately and timeously
• Prepare invoices for payment, ensure necessary discounts are highlighted and that the expense has been approved.
• Ensure all creditors are paid timeously in accordance with the SLA
• Check the Advertising General Ledger daily and ensure that it is accurate
• Reminder to relevant person that all advertising/marketing expenses are submitted with the relevant supporting documentation (Marketing/Brand Manager responsibility to get all necessary paperwork)
• Prepare and send a monthly Advertising Spend report to the Marketing Manager at the end of each month
• Reconcile the credit card statement and investigate any variances monthly
• Capture cashbook payments weekly
• Ensure all supporting documentation is received for donations monthly
• Prepare and send an Accounts Payable report to the Financial Manager weekly with explanations and analysis
• Ensure all supporting documentation for exports (Vat supporting documents for SARS) is stored for auditing purposes monthly
• Capture the petty cash transactions monthly
• Capture and keep track of all travel expenses monthly
• Assist the Financial Manager as and when required
• Ensure all creditor charges (i.e. freight) are invoiced to client / staff for relevant purchases made – signature with sales invoice number as proof on the relevant expense invoice to be paid.
• Assist auditors with ad hoc queries at year end

40% Stock Control

• Help the warehouse manager coordinate the stock takes and ensure all parties are participating in accordance with policy
• Capture stock adjustments and the internal usage and check the transfers captured and post daily
• Create and send a Stock Adjustment and Internal usage report to the Financial Director at the end of the month
• Manage stock purchase orders and assist with stock receipting
• Assist the Workshop Manager with Parts orders and queries within reason.  Workshop Manager’s responsibility to manage their orders.
• Monitor supplier orders and purchase orders to check for any changes and process accordingly, or investigate discrepancies
• Implementation and maintenance of financial stock controls to ensure financial accuracy with regards to adjustments etc
• Create new Sage 300 stock codes/pricelists/manufacturers items when required and remove old stock from the categories when applicable
• Monitor and update all ETA’s on Sage 300
• Create variant codes and filters on Symphony to ensure all products are accounted for
• Check the “coming soon” category regularly to ensure that items with stock are available for purchase
• Monitor and follow up on all once-off item codes and ensure the relevant sales person is processing them accordingly and creating invoices for the relevant client or staff purchases

40% Financial Accounting

• Prepare and update the monthly balance sheet reconciliations and ensure all are correct and accurate before the 10th of the next month
• Prepare the VAT recon for submission before the 25th of the month along with supporting documentation as and when required
• Process the monthly general ledger journals before the 10th of the next month
• Create journal entries for all expenses related to advertising and/or donations monthly
• Ensure all expenses are complete and smoothed monthly with necessary accruals if required

• A degree in accounting
• 5 years’ experience in an Accounts position
• Problem solving skills
• Multitasking and critical thinking skills with strong analytical skills
• Computer literacy skills
• A sense of accuracy and attention to detail
• Intermediate to advanced skills in Microsoft applications
• An ability to work as part of a team
• An ability to think logically