A private, pharmaceutical manufacturer of medicinal products is seeking a Facility Manager who will maintain and manage the facilities used by an organization during the daily operations of the business, ensure the integration of processes associated with the company site and within the company to maintain and develop services which support and improve the effectiveness of the business’ primary activities

Key Job Outputs:

General

• Managing infrastructure, security, maintenance and services of work facilities to ensure that they meet the needs of the organization and its employees
• Providing a single point for the co-ordination of all services relating to the efficient and effective running of the facility and managing its impact on its surrounding and environs

Supervising and Managing

• Managing, directly and indirectly, multi-disciplinary teams including cleaning, maintenance, grounds and security

Risk Management

• Performing risk assessments for the site facility
• Developing tactical plans to address or mitigate identified risk elements
• Ensuring facility management site manual is up to date at all times and relevant to the company activities
• Actively participating in the business continuity plan implementation and assigned role

Commercial Procurement Department

• Overseeing and agreeing contracts and providers for services including but not limited to security, cleaning and catering
• Ensuring contractors are managed throughout their involvement with the company teams whilst on site
• Ensuring that safety files are acquired and training provided prior to contract work commencing and completed work signed-off
• Monitoring contractor and service provider performance in terms of agreed service levels and contracts

Efficiency

• Advising on and implementing energy, utility and resource efficiency and cost-effectiveness

Operational Leadership

• Accountability for the operational performance by team as per Human Capital frameworks and policies to ensure delivery to agreed standards and objectives

Maintenance

• Ensuring that basic facilities are well-maintained
• Managing any refurbishments, renovations and office moves

Financial

• Setting and managing budgets whilst ensuring cost-effectiveness
• Ensuring full utilization of SAP-ERP where appropriate
• Ensuring all costed work activities are recorded

Regulatory

• Ensuring that the facilities are maintained to meet regulations in terms of national, municipal, environmental, health, safety, security regulations and standards

Safety, Health and the Environment

• Managing the site safety, cleaning, waste disposal, security and parking arrangements
• Controlling of hazardous waste substances on site
• Managing appropriate stewardship and maintenance of the grounds as well as the environs

Projects and Contracts

• Overseeing Facility, building projects, renovations or refurbishments

Communication and Interaction with Stakeholders

• Drafting reports and making written recommendations
• Utilising help desk facility or SA

Core Competencies:

• Change management
• Innovate and not afraid to take risks
• Financial and business acumen
• Executive business writing skills
• Computer technology skills
• Communication skills
• Relevant systems knowledge and application
• Ability to understand and apply basic accounting and mathematical principles
• Quality orientation advanced mathematical ability
• Communication and influencing skills, in person and in writing
• Analytical and problem-solving skills
• Decision-making
• The ability to lead and manage teams and projects
• Team working
• Attention to detail
• Commercial awareness
• Customer service
• Organisation, time management
• Prioritising and the ability to handle a complex and varied workload
• Working knowledge of relevant IT packages

Qualifications:

• Degree in Facility Management or engineering

Experience

• 5 years post graduate experience
• 5 years at a middle management level with demonstrated experience in business or commercial aspects
• 3 years’ experience in a pharmaceutical manufacturing environment with in-depth knowledge of cGMP
• Understanding of plasma fractionation is preferable