Debtors Controller-64025
| Location | Port Elizabeth, South Africa |
| Date Posted | April 20, 2021 |
| Category |
Finance
|
| Job Type |
Full-time
|
| Currency | ZAR |
Description
Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients
Duties & Responsibilities
MANDATE
- The Debtors Clerk is mandated by the Chief Financial Officer to take responsibility for all the credit control and debtors functions of the company, Sunrise Hotel and Events Management Services under the specific direction of the Financial Manager, with a particular emphasis on the management of credit risk of existing and new debtors of the company
RESPONSIBILITIES AND OBLIGATIONS
- The primary objective of the Debtors Clerk is to ensure that the financial integrity of the company is protected and maintained at all times. In pursuance of this primary objective the Debtors Clerk is required to be responsible for:
- Creating Customer records for all new accounts.
- Generating customer invoices for all services rendered
- Allocating the receipts to invoices, credit notes and journals
- Ensuring timely payments of accounts in terms of customer credit terms
- Ensuring that the Debtor information is accurate and maintain customer profiles
- Ensuring that debit orders are in place and allocated accurately to customer accounts
- Ensuring proper Debt Collection processes are followed in-line with the Debt Collection Policy
- Handing over the overdue accounts to the Legal Department
- Handling and resolving of customer queries
- Coordinating the recording and processing procedures of legal activities associated with debt recovery by auditing and reconciling debtor account.
- Updating Revenue reports regularly
- Maintaining the Master file information
- Preparing monthly Debt Report with comments for Management meetings
- Preparing Debtors Reconciliations
- Maintaining the day to day management of Revenue by billing, receipting and following up on overdue debt
- Reconciling customer accounts and make recommendations before the repayment of deposits and departure of the client from the Leased housing units.
- Ensuring Banking is done timeously
- Downloading the Bank Statement and allocating payments daily
- Maintaining and improving the filing system by doing hard copy and electronically filing
- Preparing Bank reconciliation on a monthly basis
- Issuing Statements and Invoices to customers timeously
- Furthermore, you are to ensure that:
- You are aware of and have access to the companys SHEMS;
- You are aware of your responsibilities and duties as laid out in the companys SHEMS;
You have the authority to:
- Immediately stop any person(s) on Company property from committing an unsafe or destructive act or comission
- Take whatever immediate steps you deem necessary to prevent injury or environmental damage when confronted with an unsafe or destructive condition.
PERFORMANCE INDICATORS
- Performance will be monitored regularly by the Finance Manager, with reference to the Finance Unit balanced scorecard.
REQUIREMENTS
- Tertiary qualifications in Financial Management or any other related field of study
- Three (3) years experience in the Credit Control / Debt Collection field
- Excellent computer skills
- Good negotiation skills
- Be honest, reliable and trustworthy
- Subscribe to the principle of confidentiality
- Knowledge of Financial compliance with the Companies and PFMA Acts
- Knowledge of Bookkeeping and basic accounting concepts
- Accurate Reporting skills
- Petty Cash handling and reconciliation experience
- Banking and Debtors Reconciliations experience