The Key Performance Areas will encompass:

Manage Board Governance:

• Ensure that statutory documentation within the organisation is in order (e.g. register of Directors, minutes, articles, legislation for Board)
• Compile any outstanding statutory documentation
• Draft Board minutes and distribute the required actions to the relevant business units for implementation
• Follow up on implementation of required actions and compile governance status report to the Board
• Evaluate the effectiveness/performance of the Board and Board Committees

Manage Board Development:

• Facilitate the induction of Directors on the Board
• Facilitate training and development of Directors on the Board in accordance with the Director Development Policy (inclusive of subsidiary Directors)

Ensure Compliance:

• Review and analyse current legislation and regulations to determine and confirm the areas of compliance
• Utilise legislative compliance tool to assist in gauging the level of compliance within the company
• Table an annual report to Board on the level of compliance
• Alert the Board to any compliance irregularities during the course of the year
• Implement the compliance requirements as determined to ensure that compliance is achieved
• Monitor business against the compliance requirements and take rectification actions where required
• Ensure compliance in accordance with policies, procedures and legal requirements
• Complete compliance actions within the allocated time frames

Manage Corporate Governance:

• Manage Corporate Governance at the level of the Board and throughout the Organisation
• Develop a corporate governance framework to set out the Board Governance structure
• Establish terms of reference for all committees inclusive of committee function requirements and levels of authority in terms of decisions and recommendations made
• Promote ethics to ensure that staff and Directors disclose their business interest to prevent conflict of interest.
• Compile Corporate Governance report to Board (for Directors)

Manage Subsidiary Compliance to Corporate Governance:

• Ensure a subsidiary company policy exists to govern the relationship between the company and the subsidiary
• Ensure subsidiaries have statutory regulations in place listing company secretary, directors, auditors and who is tasked to maintain statutory records
• Report to Board on the level of governance performance of subsidiaries and make the necessary recommendations to action remedies to existing gap

Administer Board Committees:

• Participate in Board Committee meetings (e.g. HRREMCO and ARC, FINCO & GOVERNANCE AND NOMINATIONS)
• Take minutes of committee meetings and distribute the actions to be implemented to the various stakeholders
• Monitor the implementation of these actions
• Provide an evaluation report to Board Committees

Compile Reports:

• A report is due in accordance with scheduled Board and committee activities
• Collect the required data from all relevant sources
• Collate the data into the required format for producing the report
• Generate the report utilising the information in accordance with policies and procedures
• Make recommendations in accordance with the information at hand
• Submit the report for approval to the Board
• Archive the report for future reference purposes
• Compile the report in accordance with policies, procedures and legal requirements
• Compile the report within the allocated time frame

MINIMUM REQUIREMENTS:

• B Com / LLB (relevant financial or legal tertiary qualification)
• CIS certification will be added advantage
• Minimum 5 years as Company Secretary.

Report To:

Executive Manager: Legal Compliance and Governance