Assistant Supervisor
| Location | Cape Town, South Africa |
| Date Posted | August 8, 2022 |
| Category |
Supervisor
|
| Job Type |
Full-time
|
| Currency | ZAR |
Description
We are looking to recruit an Assistant Supervisor to work within the Finance (Accounts Payable) department of Clicks Group Services. The role will be based at Clicks Head Office in Cape Town and will report to the Assistant Accountant (Expense Data Capturing Team).
Duties & Responsibilities
Job purpose:
To ensure that all expense supplier invoices are goods receipted and processed to ensure these are available for payment to suppliers within agreed payment terms whilst ensuring that Standard Operating procedures are documented, implemented and internal controls are adhered to; identifying and reporting any inefficiencies, risks and deviations.
Job Objectives:
- Allocation of work to the team regularly each day.
- Monitoring the processing of invoices to ensure department KPA and business SLA’s are met.
- Monitoring the output of the team daily.
- Preparation of documentation to provide support for audit purposes.
- Performance management and training of staff in order for the team to deliver the objectives
- Submitting accurate weekly and monthly reports.
- Testing and sign off of any testing relating to projects directly impacting the team.
- Ensuring that all open purchase orders are resolved within the agreed KPA deadlines.
- Preparation and analysis of balance sheet reconciliations in order to provide the business with reasons for fluctuations in movement.
- Petty cash processing and preparation of journals weekly.
Desired Experience & Qualification
Requirements:
Education and Experience:
- 3 year degree/ diploma in Accounting, Cost and Management or Similar (Essential)
- 2 Years relevant experience in similar position.
- Experience in managing a team.
- Finance background and an understanding of related transactions (advantageous).
- SAP (Essential)
Job related knowledge:
- PC literacy (Microsoft Excel, Outlook)
- Verbal and written communication skills.
- Ability to liaise with and communicate at all levels.
- Good time management skills.
- Ability to handle pressure and meet strict deadlines.
- High work standards and accounting ethics.
- Ability to follow rules and procedures.
Job related skills:
- Communication and report writing skills.
- Management skills.
- Negotiation and interpersonal skills.
- Problem solving and reasoning skills.
- Developing Internal controls within Accounts Payable-Document Control
- Strong analytical and decision-making skills
- Attention to detail
- Ability to identify and make process improvements
- Ability to multi-task on competing and deadline sensitive priorities
- Ability to cope well under pressure and in conflict situations.
- Strong customer/stakeholder service orientation.
- Coaching and mentoring skills
Competencies:
- Deciding and Initiating Action.
- Planning, Leading, organising and supervising.
- Delivering Results and Meeting Customer Expectations.
- Coping with Pressures and Setbacks.
- Following Instructions and Procedures.
- Achieving Personal Work Goals and Objectives.
- Analysing