Astute, process-driven  Warehouse Administrator required for this leading FMCG company based in Jet Park .

Person reports into the Warehouse Team Lead - Admin.

Receiving:

1. Stock inspection is conducted to confirm all stock is saleable.  All expired, short dated and damaged stock not being received in is isolated and labelled clearly with a copy of the transfer in receipt.  Stock to be reported to the respective Account Executive.  Ensure stock query is resolved within 48 hours.

1. Documents received from receiving to be confirmed correct, ensuring Delivery Notes, Chep documents and blind counts are attached and all required information is recorded on the blind count.

1. Reconcile and process transfers of stock.  All transfers to be receipted into AS1 the day physical stock has arrived and prior to system picking.

1. Reporting of expired, short dated and damaged stock, together with over and under supply of stock against received transfers.

1. Ensure all oversupplied stock transfers are processed within 24 hours of receiving.

Stock Takes:

1. Stock inspection to be conducted around warehouse prior to stock take, ensuring all stock has relevant documentation and indication of what stock may or may not be included into the count.

1. Prepare and process stock counts, reconcile and investigate stock surplus and losses. Ensure integrity and reporting to head office for stock updates.

1. Report all damaged, expired and short dated stock reported at stock take to the Accounts Executives for resolution.  All stock to be cleared from warehouse and system prior to following stock take.

Debrief:

1. Stock inspection to be conducted against all stock being returned at debrief, ensuring that stock is recorded accurately under the relevant columns on the debrief blind count.  All POD’s and uplift notes to be reconciled against trip sheet.

1. All uplifts being returned to the principal must be isolated and a copy of the uplift note to be attached to stock.  Stock to be reported to the respective Account Executive to arrange for the stock to be returned to the principal within 5 working days.

1. All uplift stock to be inspected to ensure stock is saleable or not.

1. All non saleable stock to be photographed and disposed.  All photographs are downloaded onto the common drive and an e-mail sent to the respective Account Executive notifying them the stock has been disposed.

1. All saleable uplifts are confirmed and authorised, the stock is to be returned into the pick face and the uplift note is credited into AS1.

POD Processing:

1. Documents received from debrief to be confirmed correct, ensuring Load sheet, Chep documents, POD’s, uplift notes and blind counts are attached and all required information is recorded.

1. Reconcile dirty POD’s against debrief blind counts, ensuring invoice numbers are recorded against the items on the blind count.

1. Process and batch clean and dirty POD’s, ensuring all POD’s being processed are linked against the correct carrier as per the debrief documents.

1. Reconcile all POD’s against POD Batches, prior to being released to Metro File.

1. Maintain POD batch schedules for scanning and filing at Metro File.

1. Ensure carrier sites are reconciled daily and stock transfers are conducted from respective carrier sites to the live site.

General:

1. Handle and maintain principal accounts.

1. Follow up and recover all outstanding proof of deliveries (POD’s).  There is an escalation process for this that must be followed :

• Admin Team Leader
• Operations Team Leader in charge of Despatch
• Operations Director
• Managing Director

Please follow this escalation process to ensure that POD KPI’s are met.  Do not copy everyone every time.

1. Resolve all principal account queries within 24 hours.

1. All documentation received for the day must be filed in the respective files.

Additional Responsibilities:

1. Other administrative duties as required.

Tasks

1. Hourly Tasks:

• Processing Transfers into the depot
• Processing POD’s
• Processing saleable uplift notes

1. Daily:

• Batching POD’s
• Clearing of return sites into live sites, to be done at 15H30
• Ensuring all transfer sites are cleared
• Filing Transfers
• Follow up on outstanding POD’s
• Follow up on queries (turnaround time of 24 hours to resolve)

1. Weekly:

• Printing Outstanding POD Report and mailing all carriers to return POD’s
• Carrier Site Reconciliations between carriers and return sites

1. Monthly:

• Conduct stock counts on both live and carrier sites

Strong experience in stock control, receiving  and debriefing.