Transport Manager – Coega PE-65004

at Unique Personnel
Location Nelson Mandela Metropole (Port Elizabeth), South Africa
Date Posted September 14, 2022
Category Transport
Job Type Full-time
Currency ZAR

Description

Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients

Duties & Responsibilities

The Transport Manager is responsible for managing, planning and coordinating Transport operations, which includes delivery and driver management.

The Key Functional Responsibilities:
Financial Responsibility:
? Ensure costs are captured in the month incurred (Labour, Vehicle R&M, Stock Losses, Fuel).
? Ensure unprocessed costs are accrued in the month incurred.
? Ensure monthly transport department expenditure is maintained within budget – a budget will be provided and discussed with you.
? Explain variance of budget versus actual.
? Ensure cost overruns are investigated and appropriate countermeasures are instituted to prevent further
overruns.
Operational: Delivery Schedule
? Ensure the maintenance of the delivery schedule in plato i.e. implementation of new stores.
? Ensure that most effective and efficient execution of the delivery schedule i.e. lowest possible Cost Per Kilometre.
? Ensure routes are executed according to daily delivery planning meeting.
? Ensure that changes are made on delivery schedule to optimize kilometres.

EPOD & Trackmatic:

? Ensure all daily routes are executed on Trackmatic and EPOD as per company procedures.
General
? Ensure planning and coordinating of Cross dock operational requirements.
? Ensure the adequate management of fuel.
? Ensure the adequate management of driver and van assistant hours.
? Ensure all vehicles dispatched daily are compliant as per DQSP standards.
People Management
? Host monthly staff meeting with minutes.
? Develop and manage Staff schedules.
? Ensure that all staff maintains DQSP certification i . e . P D P ’ s , LMI , Me d i c a l s , f r i d g e c a l i b r a t i o n s
? Ensure succession plan in place for career levels.
? Liaising with the HR department so as to understand all the necessary aspects and needs of HR development, and ensure all staff are fully informed of HR objectives, purposes and achievements.
? Manage a stable HR climate in the workplace.
? Liaising with HR regarding overtime and absenteeism, motivating staff, recruiting staff, training, mentoring, coaching and development of staff according to company policies and procedures.
? Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the warehousing team.
? Develop and manage high performance multi-disciplinary team in order to solve problems within the distribution centre.
? Coach and support team members where necessary to achieve objectives.
? Uphold the company’s disciplinary code of conduct at all times demonstrating fairness when dealing with discipline.
? Ensure the adequate recruitment of drivers and van assistants to match the requirement of the daily delivery schedule demands.
Process Compliance
? Transportation quality standards are consistently maintained in accordance with DQSP requirements.
? Pass all internal and external quality audits.
? Audit gaps are closed within prescribed due dates.
Asset Management
? Managing and maintaining of company assets and delivery equipment i.e. trolleys, tablets, pallet jacks,
load lock bars, bulkheads.
? Ensure equipment maintenance is planned and executed with Assets Manager according to
specification.
? Ensure all Health & Safety repairs and maintenance is identified and resolved immediately.
? Ensure preventative maintenance is carried out according to plan.
? Ensure consumables are adequately stocked for operations.
Reporting
? Ensure all reporting documents are accurate.
? Ensure reporting deadlines are met.
? Ensure monthly financial reporting is submitted.
? Ensure attendance and engagement in all relevant meetings i.e planning meeting, max meeting,
management meeting.
? Ensure accurate and timely recording of km’s travelled, driver hours and van assistant hours.
? Ensure daily and weekly fuel recons are completed and fuel related queries are resolved.
? Ensure daily, weekly and monthly transport plans are compiled and communicated.
? Prepare, sign off and submit the transport department payroll in-line with the company’s payroll
procedure.
? Compile the required KPI’s accurately.
? Monitor and report on driver performance i.e staff is held accountable to ensure the perfect delivery.
Risk Management
? Ensure all operational risk matters are address. i.e. health and safety checklists completed as prescribed
(truck checklists), PPE requirements.
? Ensure all incidents and accidents are investigated and reported according to procedure.
? Ensure inventory compliance in respect of prescribed laws and legislative requirements.
? Ensure the mitigation of all financial risk i.e. stock losses, stock damages
Key Performance Indicators
? Delivery Reliability - > 90%
? Order Reliability - > 99,75%
? On Time Dispatches – >95%
? Transport Damages - < R10 000 / month
? Health & Safety Incidents – 0
? Achieve Monthly Financial Warehouse Budget – 100%

Personal Skills and Competencies Required:
? Enjoys a challenging, high paced, high pressured and exciting environment.
? Will embrace our high performance culture that works hard and plays hard.
? Is able to create a leadership culture where all managers provide their teams with purpose, autonomy,
opportunity for skill mastery, and lead them with the care and growth philosophy.
? Build a top leadership team that inspires the entire organization with a sense of Purpose/Mission, lives by
inspiring values and always acts with fairness.
? Build teams of dedicated, industrious, values-based and fun people who provide their peers with inspiration,
support and a real friendship that goes beyond the office. Must have Exceptional verbal and written
communication skills (English).
? Ability to take responsibility, Accountability, Great attention to details, Exceptional Time Management,
Planning and organizing skills. The ability to work and lead dynamically, be result and deadline driven with good problem solving skills.

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