DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 5th largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com

Location: ZAF - Pretoria, Helium Rd (Rosslyn, Solutions)
Job Posting Title: Supervisor, Administration, Solutions -32196
Time Type: Full Time

LOCATION : 30 Helium Road, Rosslyn, Gauteng

BASIC MINIMUM REQUIREMENT : Matric or equivalent

TERTIARY QUALIFICATION : Essential - Financial management Diploma or Degree

COMPUTER LITERACY LEVEL : MS Suite - Advanced

ADDITIONAL COMPUTER SKILLS : Webcost, SAP, ICS

JOB RELATED REQUIREMENTS :

Commercial & financial: Sound financial acumen and experience in adherence to budget, contract management and service level agreements (2 years);

People management skills including leadership, performance management, people motivation and people development (minimum 1 year experience);

Communication & conflict management skills to successfully deal with all levels, age groups and cultures of people - both internal and external (at least 1 year);

Supporting and Co-operating including working well with people and adhering to principles and values

Organising and Executing which includes planning, organising, delivering results & adhering to processes & procedures

Own vehicle

Driver's License

Flexibility to work after hours and extended hours

ADDED ADVANTAGES:

Analytical & problem-solving skills

MAIN PURPOSE OF THE ROLE:

This role is to effectively manage all operational purchases, costs, invoices, timesheets, debtors and assets including all administrative processes.

This role will manage a team of +/- 3 and report to the Admin Manager.

DUTIES & RESPONSIBILITIES:

Purchasing compliance

Quarterly supplier appraisals

Timesheet/ Labour Invoices

Timeous submission of timesheets to Labour Broker / Payroll

Ensure weekly invoices are received from Labour Broker on time

If not received, follow up with Labour Broker & escalate to Admin Manager where necessary

Raise all anomalies raised by administrator with Branch Manager / Labour Broker

Get sign off from Branch Managers

Asset Procurement

Monthly review of asset register. Verify/sign off on all new assets loaded monthly

Conduct quarterly audits

Report back to Admin Manager on asset audit findings and status

Invoicing

Update invoicing schedule's on ICS monthly

Raise invoices on time and first time right

Ensure all supporting documentation uploaded on Debtors Invoicing System

Ensure all invoices submitted on Debtors Invoicing System (as per schedule)

Update Invoicing system with SAP invoice numbers

Webcost

Review all coding and ensure first time right

Adhere to webcost timelines

Review Webquery report weekly and action queries

Raise Webqueries timeously where necessary

Follow up on credit notes / invoices etc from suppliers

Escalate any supplier concerns to Admin manager

DSO Management

Review DSO Report and follow up on outstanding balances

Build a relationship with relevant client's accounts payable

Give feedback to Admin Manager on progress

Financial Reporting/Analysis

Ensure all financial reports are reviewed, investigated and signed off by the branch manager

Report all anomolies to Admin Manager

Respond to P&L queries timeously and investigate where necessary

Review P&Ls and submit journals to Shared Services

Review P&L's with branch manager monthly on workday 5

Prepare SKF reporting and ensure sign off is done by branch manager monthly

Collate & present monthly financial performance report on operations

Liaise with Branch Manager on Manning, Equipment & other high costs monthly

KPI Reporting

Confirm with branch manager what the SLA KPI's are

Ensure these are managed at branch level

Table reasoning for any major variances in KPI's and providing that to Admin and Branch Manager

People Management

Build a stable team within 4 months of taking on role

Ensure job profiles and performance planning docs are in place for all roles

Skills gap analysis to be completed on all and training plans in place

Maintain all absence & leave records daily / per incident.

Action and communicate all known transgressions to Admin Manager.

Conduct performance reviews with subordinates as per requirement

Branch Support

Support Branch Managers with all finance and administrative requirements

Disclaimer: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV's Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

DSV - Global transport and logistics

DSV is one of the very best performing companies in the transport and logistics industry. 56,000 employees in more than 80 countries work passionatelyto deliver great customer experiences and high-quality services - as part of the operation or in a variety of supporting roles. If you have drive and talentand enjoy responsibility, we'll give you the support you need to explore your potential and forward your career.