Reporting to the Sales Manager, you will play a hands on role in the sales department to ensure departmental profitability and outstanding customer service.

Minimum Job Requirements:

Senior Certificate (Grade 12) with Maths

Advantageous Requirements:

Advanced computer literacy (i.e. Oasis, Focus Pro, Kerridge)

Sales and/or Administration experience within the Motor Dealership Industry

Computer literate (Office suite)

Source all vehicles for customers (new car stock controller):

• Gather accurate vehicle order specifications (i.e. colour, trim, options etc.)
• Locate specified vehicle within desired timeframe (according to customer needs)
• Review stock availability and sourcing de-allocated vehicles from camp stock
• Provide continuous progress report feedback to sales executive
• Ensure delivered vehicle is without any damage (if damaged – advise sales executive, vehicle transport company)

Load all vehicle information as stock:

• Accurately complete all invoicing
• Load all sourced vehicles on System (Auto line/Kerridge)
• Open dealership orders (i.e. PDI, fuel etc.) on Auto line
• Ensure vehicles are booked into workshop for uploads (i.e. PDI, specifications etc.)
• Do monthly stock allocation

Capture warranties on all new/demo and courtesy vehicles

• Capture vehicle warranties accurately and load onto System
• File warranty certificate
• Responsible for the timeous and accurate registration of all new / demo and courtesy vehicles

Manage dealership floor plan for new, demo and courtesy vehicles and pay all new vehicles invoiced.

• Ensure adequate understanding of all interest free time periods on dealership vehicles
• Ensure all vehicles are correctly invoiced
• Do accurate stock reconciliation at specified time intervals and provide feedback to FM
• Follow up on payment progress
• Generate quotes for all new vehicles
• Ensure adequate understanding of relevant interest rates
• Ensure vehicle payments are settled before attracting interest

Responsible for registration and licensing documents of new and demonstration vehicles

• Accurately capture all vehicle information
• Order number plates
• Ensure settlements of trade-inns are to be done on time as per valid settlement letter
• Request Natis documents for vehicles settled
• Insure all trade-ins are Dealer stocked
• Ensure al VAT is declared on all vehicles
• Ensure new and demo vehicles are collected within specified time period

Responsible for invoices to banks and other institutions

• Make sure all documentation is correctly gathered and prepared for sales manager’s sign off
• Ensure accuracy of OTP and accurate costing of invoice

Follow up on claims (i.e. assistance claims, duty refunds, delivery fees etc.)