Senior Secretary – Faculty of Management Sciences
| Location | Eastern Cape, South Africa |
| Date Posted | September 22, 2020 |
| Category |
Secretary
|
| Job Type |
Full-time
|
| Currency | ZAR |
Description
Responsible for the overall administration and management of the office of the Dean in order to provide support to the Faculty in pursuit of its academic objectives. Responsibilities may also include administration, promoting quality assurance of all the academic activities, strengthening industrial alliances and partnerships as well as health and safety management.
Minimum Requirements
Qualifications:
- Degree or Diploma in Office Management or Equivalent
Experience:
- Minimum of five years’ experience as a Secretary.
Skills and Competencies Required:
- Excellent computer skills and competence with MS Office
- Good communication, organising, planning and presentation skills
- Two years of relevant experience at executive level
- Ability to keep confidential information
- Excellent command of the English language as well as edit correspondence, provide and interpret detailed information that includes complex situations
- Knowledge of modern office practises and procedures
- Excellent record keeping, filling principles and procedures
- Ability to manage multiple tasks simultaneously
- Ability to take initiative and work independently and/or in groups together with service orientation
- Good telephone etiquette
- Ability to interact with stakeholders from different backgrounds
Key Performance Areas
- Reports to the Dean of the Faculty.
- Take care of the Dean’s Diary and Faculty records.
- Co-ordinate meetings, compile and disseminate the agenda and minutes to the relevant stakeholders.
- Liase with departmental secretarial and other relevant units as appropriate.
- Compile and process confidential correspondences.
- Schedule internal and external appointments and meetings.
- Screen and respond to the telephone and in-person inquiries from faculty staff, students and external organisations.
- Ensure that directives from the Dean are performed in a manner that maintains efficient and smooth functioning of the office.
- Assist in coordinating and providing administrative support for the faculty working with the faculty officer.
- Participate in organising promotional activities and special events for the faculty.
- Arrange the travel arrangements for the Dean.
Interested?
Only applications with certified documents attached (ID and Qualifications) will be considered.
- Latest CV
- Certified ID copy
- Certified copy of Highest Qualification and;
- Certified Recent Academic Statement of Results
Please note that the above is a prerequisite (mandatory) for your application to be considered.
Closing Date: 8 October 2020
Applicants who have not been informed about the outcome of their application within two months from the closing date may regard their application as having been unsuccessful.