zAccsys is an award winning South African software company specialising in people Management Solutions. In business since 1981 , Accsys is a proud member of the Transaction Capital Group. Over the years, our mission has evolved with the company, combining expertise and technology to solve challenging business problems related to employee management, payroll processing and human resources compliance. We offer payroll, human resource management, time & attendance solutions, access control, biometrics and employee self-service as well as recruitment and outsourcing.

Main Purpose of Role

Co-ordination of onsite consultants, projects & training events.

• Co-ordinate projects
• Book consultants for customers and maintain onsite consultants’ diaries
• Co-ordinate training events in conjunction with the training department

Key Performance Areas

• The upkeep of bookings and ensure confirmations are received – checking client account status.
• Managing training schedules and bookings – to co-ordinate with the Training and Events co-ordinator
• Upkeeping stock of manuals for training – ensuring training rooms are done the day before training is scheduled.
• Invoicing to be completed and the spreadsheet to be updated daily
• Ensuring bookings are confirmed and paperwork signed, consultants to be kept updated with changes.
• Taking messages for the on-site consultants and preparing quotations
• Balancing the invoice spreadsheet with Navision - monthly
• Administration of projects - letters and spreadsheet with up to date data
• Assist with project plans and charters as well as project bookings of BPW’s to clients
• Follow up the project plan with letters of acceptance
• Closing of projects with the follow up letters
• Ensure that all tasks are up to date and signed off by clients
• Ensuring that services staff follow the project methodology laid out for specific projects
• Ensure that all project documentation is up to date and at hand for any queries
• Keep in constant contact with the project champion on the client’s side, to ensure projects are on track
• Keep the project billing up to date and notify the projects team before hand, if variation orders need to be raised.
• Ensure that other departments within Accsys are kept up to date on projects status.
• Together with Finance, ensure that project funds are allocated correctly, to the correct clients account
• Ensure that Services consultants have all necessary documentation, VISA’s, travel plans etc. before he/she begins a project.
• Ensure that project plans and charters are created, checked by the Accsys Project Manager together with the Project Consultants, and signed off, before a project begins
• Ensure that project files are kept up to date with all relevant documentation, including sign off’s, email communication, charters, plans etc.
• Attend Meetings

Required Minimum Education / Training

• Matric plus relevant experience.

Required Minimum Work Experience

• Administrative work experience in keeping bookings for multiple people

Technical Competencies Required

• Computer literate, MS Office including Excel at advanced level
• Navision and advantage

Behavioural Competencies Required

• Analytical
• Problem solver
• Attention to detail
• Good communicator, verbal and written
• Organised
• Work independently and in a team
• People oriented
• Stress tolerant
• Punctual and courteous
• Be able to make tight deadlines

Market Related

• • This is a temp position. The person should start around 1 March until end August.
  • Must be South African.

• Appointment will be made in line with Accsys’ Equity policy.