KEY PRINCIPAL ACCOUNTABILITIES

• Ensure compliance to SCM processes, policy and procedures of all contracts intended to source goods and services.
• Correctly apply policies, standards, procedures and legislation in the delivery of work outputs
• Create and maintain an active audit trail for all SCM procurement activities.
• Ensure the implementation of RFI / RFP / RFQ process & projections to support bid documents in alignment with procurement internal processes and procedures
• Negotiate with suppliers within mandate on prices, terms, product specifications, delivery time, quality or specification and quantity to ensure the most efficient and effective delivery of the material services and equipment for the company.
• Ensure execution of all committee recommendations timeously.
• Advise and ensure compliance of respective committees to all SCM legal and regulatory requirements.
• Facilitate interaction with market for all active bids.
• Facilitate bid clarifications pre-tender awards
• Issue and evaluate all tenders below & above R1 000 000 and recommend award based on pre-compliance, functionality and price.
• Monitor contract expiry dates, or stock levels to make necessary procurement initiatives while there’s still time.
• Maintain an active supplier database and ensure accuracy of supplier information at all time.
• Facilitate the handling of market queries.
• Facilitate and participate in bid evaluation
• Facilitate and ensure the sourcing process is efficient and as short as possible

COMPETENCIES

Understanding of Procurement concepts

• Familiar with market research, data analysis and forecasting techniques.
• Excellent negotiation skills.
• Excellent organizing skills
• Excellent report writing skills
• Adjudication of Tenders.
• Management of Contracts
• Outstanding communication skills (written and oral).
• Thorough working knowledge of SAP is essential

Prepare document for submission including enquiry document

• Assess and obtain procurement plan for sourcing initiates
• Prepares Contracts Strategy and RFI / RFQ
• Tender documents and Contract document
• Assist End Users from Project Advertising to Project Award (Bid Specification Committee, Tender, and Bid Evaluation Committee & Bid Adjudication Committee).
• Periodically reviews contract health status
• Prepare contract price adjustment for contracts
• Prepare, conduct and evaluate tenders process
• Draft report for BEC and BAC respectively

Departmental Administration

• Excellent filling system in adherence client’s document management system
• Ensure all compliance documentation are always attached  in the purchase order /Contract number for audit purpose

Customer Relations

• Contribute to a culture of service excellence, which builds sound working relationships and create opportunity for feedback and exceptional service
• Build strong relations value adding relationships with end-users, Vendors and internal customers
• Form cross functional team for sourcing initiatives

Problem analysis and solving

• Understanding of Procurement concepts
• Understanding of NEC contracts
• Familiar with market research, data analysis and forecasting techniques.
• Excellent negotiation skills.
• Excellent organizing skills
•  Excellent report writing skills
• Adjudication of Tenders.
• Management of Contracts
• Outstanding communication skills (written and oral).
• Thorough working knowledge of SAP is essential

DIMENSIONS

People Measures:

• Develop and maintain productive working relationships with peers and team members to achieve predefined objectives.
• Support buyers in in the RFP process in ensuring best value-based business decisions

Finance Measures:

• Adhere to organizational policies and procedures to ensure cost effectiveness and reduction of financial costs.

Governance:

• Comply to set governance and compliance procedures and processes related to an area of specialization and continuously identify and escalate risks.

MAJOR CHALLENGES AND PROBLEM SOLVING

• Management cost containment
• Manage contract health status
• Manage procurement end to end sourcing process
• Engagement with end users to obtain demand management of sourcing initiates
• Critical analysis of received specification from end user and advice where shortcomings prior to tender process
• Critical analysis of requisition historical trends to enable and inform business to contract vs. daily buying

BACKGROUND INFORMATION

To ensure the optimum procurement and delivery for client’s various types of categories information with due consideration for timorousness, cost effectiveness, correctness of quantities, to specification / quality and aligned to relevant company policies and procedures

MANAGEMENT RESPONSIBILITIES

• Ability to self-manage and with a have high delivery focus
• Proactively manage and resolve end-user queries
• Ability to communicate at all levels
• Release of buyer’s workflow timeously

SPECIFIC REQUIREMENTS

Education/NQF Level Essential qualifications are:

• National Diploma / Degree in Purchasing, Logistics & Supply Chain Management, Degree in in Supply Chain, CIPS Level 5 Experience
• 4 - 5 + Years of Buying Experience / Procurement experience
• CV and certified qualifications with contact references and contact details and 4 years procurement experience

Knowledge and Skill

• Demonstrate thorough knowledge of the national SCM regulations i.e. PFMA, PPPFA, CIDB Best Practice etc.
• Demonstrable aptitude in effective negotiation.
• Focus on customer (internal and external).
• Solve problems and make decisions.
• Plan and organize
• Analyse and interpret procurement spend
• Manage conflict
• Work in teamwork and collaborate.
• Create reports on sales, budget and customer satisfaction and adjust buying strategies accordingly.
• Managing Risk

Job Characteristic 

• Accountability and Responsibility
• Attention to detail
• Spontaneous
• Be organized
• Can work under pressure without jeopardizing the company’s performance