Procurement Officer
| Location | Somerset West, South Africa |
| Date Posted | January 6, 2023 |
| Category |
Procurement
|
| Job Type |
Full-time
|
| Currency | ZAR |
Description
Duties & Responsibilities
Requirements
- Matric
- Certificate or equivalent in Public Procurement/Supply Chain.
- Must be familiar with the PPPFA 5 of 2000, Preferential Procurement Regulation of 2017, PFMA, National Treasury Regulation, Supply Chain Management guidelines, BBBEE Act.
- At least 2 years’ experience in a similar role.
- Knowledge and skills on MS Office.
- Procurement within the IT industry will be an advantage.
Responsibilities/Tasks:
- Review request for quotation forms.
- Create / assist with RFQs/RFTs.
- Obtaining appropriate motivation for purchases.
- Complete purchase requisition form and obtain required approval to procure as per Delegation of authority.
- Create purchase orders.
- Place orders with vendors and notify unsuccessful ones.
- Purchase and order in accordance with specifications.
- Maintain and update purchase records / registers to ensure that they are complete and up to date.
- Ensure compliance in terms of the PFMA, the Preferential Procurement Policy Framework Act (PPPFA) and National Treasury Regulations.
- Ensure orders are placed only with Suppliers listed on National Treasury’s Central Supplier Database.
- Source, select and negotiate for the best purchase package in terms of quality, price, payment terms, deliveries, and services with suppliers.
- Delivery of procurement initiatives to affect cost savings to the business.
- Establish & maintain contract records; ensuring compliance with company guidelines (policy & procedures are adhered to).
- Administer tender process from compilation of specifications through to award of bids
- Execute tender agreements and follow up as required.
- Checking incoming vendor invoices to ensure correct supply, cost and terms are being delivered to respective businesses / match to PO’s.
- Follow up on long outstanding orders.
- Provide advice to management on procurement related matters.
- Prepare procurement packs for payment.
- Follow up with Financial Accountant to ensure suppliers have been paid.
- Make sure procurement request tickets are closed within the prescribed time frame.
- Make sure goods/services are procured from the correct budget code and within the approved budget amount.
Package & Remuneration
R Market related - Market related - Annually