ENVIRONMENT:

A data-driven Dev House offering innovative hardware & software solutions seeks a meticulous & highly organised Procurement Assistant who will take charge of the day-to-day clerical duties, in support of the accountancy function and financial controls. The ideal candidate must have Grade 12 or equivalent, at least 2 years’ in a Production/Manufacturing environment and a valid driver's license and own reliable transport.

DUTIES:

Procurement -

• Manage and maintain the stakeholder list and ensure that all details are updated with the latest information.
• Ensure sound knowledge of technical requirements for stock & part ordering.
• Source reliable suppliers and contractors and obtain the most cost-effective quotations.
• Ensure procurement orders are received within SLA and adequate feedback is given with regards to order status to the relevant person.
• Update and maintain all relevant documentation such as Smartsheets and Procurement Gantts with all purchased stock information with regards to specifications, price, stakeholder etc.
• Do stationery purchases once a week.
• Grocery purchases once a month for offices.
• Do a cutlery count every 2 months and investigate if any deficits found and replace.
• Update repair and maintenance sheets regarding printers, generators and aircons.
• Keep Projects smartsheet up to date with all product information.
• Ensure that all IT hardware i.e., Screens, laptops and desktops are cleaned by an external supplier every second month.
• Ensure that IT Toolbox inspections are performed every month.
• Ensure that all Product Hardware checks are performed every month.
• Ensure that Asset Recons are performed every 3 months.
• Update drivers schedule with all relevant tasks on a daily basis.
• Ensure that all material for manufacturing orders is handed over to Production as soon as they arrive so that manufacturing can begin.
• Ensure that a proper quality check is performed by the relevant person when stock/hardware arrives.
• Ensure all new Hardware purchases over R7000.00 are sent through to the relevant company’s Finance department in order for it to be added to the insurance policy.
• Assist Finance with the insurance recons every 3 months and keep them informed of any asset movements.
• Ensure that ALL hardware purchased is on the Procurement Asset Register.
• Ensure that stock take is done as described in the Supply Chain SOP.
• Monitor stock on the relevant stock management system and ensure that stock levels are in accordance with the minimum stock holding level.
• Ensure that all BOMS are kept up to date with new products, updates as well as annual updates such as pricing and ensure that this is then sent on to the relevant departments involved.
• Should new BOMS be created ensure that the correct department is notified.
• Ensure the New Starter and Employee Exit process is followed correctly as per the process on the Wiki.
• Any ad hoc task as and when required by management.

Wiki -

• Maintain and update company Wiki at all times.
• Make use of the company Wiki for all job-related processes and procedures.

Offices

• Maintain and update all the Office Equipment Maintenance Schedules.
• Ensure that all annual/monthly maintenance services are booked with various suppliers.
• Ensure all office checks are performed monthly as set out on the Wiki.
• Ensure that all office printers are in a working condition and ensure the printer report is updated should there be any repairs.
• Complete monthly Director’s reports by the said due date.
• Ensure that all offices recharges are completed on a monthly basis in accordance to the wiki.
• Ensure that monthly/quarterly and yearly contractors are scheduled for the relevant services required.
• Ensure that both Units 1 and 2 are within their budgets every month.
• Any ad hoc task as and when required by management.

ISP and Telephonic Systems -

• Order and cancel lines as per instruction from IT.
• Ensure a recon of Telkom Bills VS Actual bills are done every 3 months.
• When there are connectivity issues assist IT with logging faults with ISP suppliers.

OTRS -

• Ensure your OTRS tickets are updated and managed on a daily basis.
• Ensure proper updates and details are added to OTRS tickets when closing them.
• Ensure your OTRS tickets attended to within the SLA times.
• Assist with various OTRS reports as requested by Management.

JIRA -

• Ensure your Jira tasks are updated on a daily basis.
• Ensure your Jira tasks are attended to within the SLA times.
• Ensure time is allocated to Jira tasks.

REQUIREMENTS:

• Grade 12 or equivalent certificate essential.
• 2 Years’ experience in a Production/Manufacturing environment.
• Valid driver's license and own reliable transport.
• Attention to detail with focus on quality assurance.
• Logical thinker.
• Ability to multi-task and work in a deadline-driven environment.
• Adaptable to change and ability to use own initiative.
• Strong communication skills (verbal and written).
• Good interpersonal skills.
• Strong organising skills.

While we would really like to respond to every application, should you not be contacted for this position within 10 working days please consider your application unsuccessful.