PA to HR executive
| Location | Gauteng, South Africa |
| Date Posted | June 25, 2022 |
| Category |
Human Resource / HR
|
| Job Type |
Full-time
|
| Currency | ZAR |
Description
BOC has an exciting opportunity for an enthusiastic individual to join or dynamic team
Duties & Responsibilities
Principal Accountabilities
To maintain and provide a support service for the HR Executive’s daily schedule, including diary management and coordinating and collating all relevant divisional reports.
To set appointments and meetings for the HR Executive as requested including regular.
To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes.
Managing and coordinating the Receptionist and Tea Lady
Specific Responsibilities
To liaise effectively with internal divisions/departments and external organizations on behalf of the HR Executive
To advise the HR Executive of impending work deadlines for both internal and external commitments, e.g. Reports, presentations, conferences, projects
To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the HR Office
To ensure the smooth flow of information around HR, including action monitoring to achieve deadlines and project milestones.
Collate and prepare all documents requiring HR Executive’s signature
Reviews, edits and formats draft and finalized materials ensuring completeness, accuracy, compliance with policies and procedure and appropriate English usage including grammar, punctuation and spelling
To plan and implement hospitality arrangements for the Executive, including provision of hospitality for visitors.
To submit expenses claims to Finance.
To provide a confidential and efficient filing system for the HR Executive
To maintain an up-to-date knowledge of HR processes and procedures and to advise and assist the Executive where required
To draft communications and reports that need to be sent out from the HR Executive’s office
To assist in coordinating company functions driven by the HR division
Desired Experience & Qualification
Background Requirements
Secretarial or PA Diploma/Certificate
Diploma/ Degree in Human Resources or related field
Excellent computer literacy
Experience in all MS packages, such as MS Word, MS Excel, MS PowerPoint, MS Outlook
Effective English communication skills (written and verbal)
Report writing
Project planning
Knowledge of relevant legislation including but not limited to BCEA, EEA, LRA
At least 5 years’ experience in an administrative or secretarial role
Fluent in English
Skills
Excellent organizational and time management skills;
The ability to manage conflicting workloads, prioritizing key tasks
Excellent spoken and written communication skills;
A collaborative approach and the ability to build networks and alliances
Strong stakeholder management skills, with ability to work confidently with management and executives
Presentation skills (written and verbal)
High level of confidentiality
Report writing