Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients

Reports to Cost and Management Accountant

Purpose of job: Effectively manage inventory on site, including liaising with production to ensure that there is always correct and enough stock to meet demand requirements, including quality management

Key Duties/Responsibilities:

Effectively Order stock:

Execute an inventory replenishment system ensuring proper levels of stock.  Act as liaison between department heads and suppliers.  Ensure that production has sufficient stock to finish jobs in a timeous fashion. Execute order placement based on accurate information and lead times received from vendor, and communicate to line management

Effectively Negotiate prices:

Negotiate for competitive prices with new suppliers without compromising quality.  Negotiate a fixed price for an agreed time period with current suppliers

Effectively Receive ordered stock from suppliers:

Check quality of stock delivered. Check delivered stock against signed purchase order. Oversee safe offloading of stock and that it is stored in the correct place. Sign off P.O.D. when all is in order

Effectively Capture received stock on system:

Accurately capture received stock on system. Ensure that quantities correspond to P.O.D. Ensure that the date of receipt of stock is correct Ensure that all GRV’s are accurately done on a regular basis

Monitor outstanding Purchase Orders and provide feedback to finance or supplier

Effectively transfer stock between cost centers:

Allocate stock to the correct cost center daily. Pick stock accurately as requested from other sites. Ensure that all stock that is moved is recorded accurately onto the system. Maintain updated and accurate records of inventory, including transfers and cycle counts. Review documentation and monitor material codes for any discrepancies and troubleshoot discrepancies between stock and records. Arrange for stock items to be delivered to sites. Receive P.O.D. on driver’s return from delivery and capture onto system

Effectively facilitate repacks:

Ensure the repacks daily target is met. Ensure the quality of repacks is acceptable to the client.

Effectively maintain skid yard:

Provide Operations Manager with daily/weekly skid yard report. Manage returned skids at the skid yard

Effectively Perform weekly and monthly stock take:

Complete physical stock count every Monday. Ensure all other sites to perform their counts on the required period and submit supporting documentation to you at a predetermined time. Capture stock counts accurately and completely for all relevant sites. Prepare a variance report which is reviewed by the Cost and Management accountant before posting completed. Manage slow moving and obsolete stock and alert line management and finance of any potential risk

Effectively Maintain first aid and firefighting equipment:

Maintain first aid box inventory monthly according to checklist provided. Check firefighting equipment monthly and replace faulty units with working units. Arrange for services or replacements when necessary

Effectively Maintain Housekeeping and safe stacking and storage:

Maintain “first-in-first-out” stock issuing system. Ensure that the stores are always clean and organized. Ensure that the storage area outside of stores is neat and tidy. Ensure that the timber stacks are stacked safely and securely to avoid them falling over and causing injuries

Effectively manage the transformation area as per group requirements:

Participate in transformation planning for area. Identify internal employees for promotion purposes. Recommend and set career paths for identified individuals. Set and ensure that individual development plans are followed through. Ensure recruitment of internal and external employees is in-line with group transformation goals

Effectively ensure that health and safety is prioritised within the department:

Uphold the organisation health and safety culture. Identify and escalate any near hits. Communicate and re-enforce the safety awareness with your team members. Conduct toolbox talks

Effectively management of non-stock related transactions to budget

Daily, weekly and monthly production analysis in relation to material consumption

Effectively manage of inventory staff, Stock and manage two sites

Effectively create and maintain supplier relationship

• Strong Planning and organising skills
• Verbal and written communication skills
• Presentation skills
• Problem solving skills
• Analytic skills
• Conflict management skills
• Leadership skills
• People skills
• Judgement and decision-making
• Numeracy skills
• Computer skills
• Administrative skills