KZN's largest Vodacom Retail Franchisee and GROWING is looking for a dynamic HR administrator with exceptional people skills to support the Human Resources department at Head offices situated in Montclair. You will act as the first point of contact for all HR related queries from all employees.

Your main administrative duties include maintaining personnel records, managing HR documents and updating internal databases. The ideal candidate must have experience with HR procedures and can juggle various administrative and recruitment tasks in a timely manner.

Ultimately you should be able to ensure our HR department supports our employees while conforming to labour laws.

Creating, organizing and maintain personnel records for all employees

Update internal databases (e.g. leave, late coming, uniforms, punctuality etc)

Revise, maintain and implement new company policies

Liaise with external partners, Biometric / Telephone management, insurance vendors when needed

Create regular reports and presentations on HR matrix (e.g. late coming, punctuality, telephone usage, staff turnover and probations etc)

Answer employees queries about all HR related issues

Assist payroll master by providing relevant employee information (e.g. leave, absence, overtime, deductions, loans etc)

Assisting is posting and managing job adverts

Design job descriptions and interview questions and reflect each positions requirements

Recruiting of Staff with experience in using all methods of onboarding

Assist recruitment with telephonic interviews, inductions, training coordination etc

The ability to understand and to interpret body language

Assist in assessing candidates for positions as well as screening and clearance

Abide by all checks before on boarding

Prepare HR documents eg. employment contracts, Inductions packs and other onboarding documents

Manage all employees sign on documents and explaining

Manage and maintain uniforms, badges with vendors

Assist with monthly Appraisals, certificates and statistics for management

Manage all Staff messages (e.g. birthdays, religious holidays, Anniversary, performance stats etc)

Assist and manage all HR meetings e.g., probations reviews and letters etc

Manage group biometric management daily

Manage and auditing of telephone management systems daily

General Training on equipment for head office staff (copier, health and safety)

Updating all Staff Development groups daily

Manage group staff rosters

Tracking of management motor vehicle (10) with weekly reporting on abuse and violations

Creating access on various systems for all new Staff and deleting on exit timeously

Processing off acceptance of resignation or terminations letters

Preparing exits and conducting all exit interviews timeously

Archiving of completed Termination packs

Arranging labour relations issues (disciplinary enquiries, hearings, grievances etc)

Proven work experience as HR administrator and recruitment or relevant role as per above so that can improve and implement strong HR systems and processes

Experience with HR software (e.g. Sage ESS, TracTec time management system, ITC etc )

Computer literacy (Advanced Excel, Powerpoint, Outlook etc)

Tech savvy and ability to learn biometric management software easily

Thorough knowledge of labour laws

Excellent organizational skills with an ability to prioritize important projects

Strong phone, email and face to face communication skills

Teamwork skills

Familiarity with social media, resume data base and networks

Excellent verbal and written communications skills

Ability to learn and have understanding of the differences between various roles within organization

Honest and trustworthy and willing to go the extra mile

Experience in Retail time management and rostering

Tenacious/ persistent personality

Monday to Friday 8am to 5pm

Saturdays 8am - 1pm

Must be flexible as recruitment may require interviews at odd times

Must have own Transport

Salary: R7,500.00 - R9,000.00 per month

Salary negotiable based on experience