As the Payroll Manager job requires experience in managing SAP payrolls at a complex group level.

International experience and having managed multiple payrolls in a group is a must – the volumes must be high that they have dealt with as this adds to the complexity and the need to plan and manage the team accordingly.

• Payroll Processing Management:
  • Develop, review and maintain payroll administration processes and procedures
  • Document new procedures and guidelines for the payroll system
  • Monitor compliance to payroll administration procedures and guidelines
  • Review and quality assure changes/variations within the payroll system and review engagements, terminations and documentation in relation to employee changes on the system
  • Perform a high-level review of payroll administration data for errors, omissions and inconsistencies for data integrity
  • Receive and check pay-period reports prior to uploading EFT files to the banks and act as the final internal control before the files are released
  • Upload EFT files to banks for pay groups as needed
  • Review payroll account reconciliations
  • Ensure that payroll is processed in an accurate, compliant and timely manner
  • Lead the implementation of payroll in accordance with substantive or collective agreements with organised labour
  • Handle and execute employee leave liability provisions
  • Monitor the allocation of emails, calls and voicemails to an assigned Payroll Administrator to action, and monitor the quality of service provided by team members
  • Review monthly payroll reports prior to submission to the HC Business Partners of operating entities
  • Lead payroll process optimisation, enhancement, efficiency and continuous improvement
  • Develop, maintain and safeguard payroll filing and retrieval systems, including both digital and hard-copy
  • Prepare monthly and quarterly reports on the performance of the department
  • Drive the continuous improvement of Payroll Processing within the HC Shared Services Centre
• Payroll Administration Support to the Business
  • Build and maintain stakeholder relationships with functional heads across all operating entities
  • Maintain sound working relationships with the HC Business Partners and HC Administration Manager
  • Manage the timeous resolution of payroll queries by attending to escalated queries and reviewing unresolved queries on a daily basis
  • Liaise with Compensation and Benefits on matters pertaining to medical aid and pension/provident funds and participate in workshops aimed at communicating benefit options and updates to staff members, as and when required
  • Provide input into the creation of appropriate HC reports on HC metrics, in consultation with the HC Reporting Administrator
  • Manage the provision of support to deliver on HC calendar events, for ad hoc or unscheduled projects for HC Shared Services
  • Liaise with auditors during audits to respond to queries and provide information
• Budget Management
  • Input into the annual departmental budget in consultation with the Head of HC Shared Services
  • Contribute towards capacity planning for the department

SAP ECC is a must, they require an expert in SAP

Strong management experience – lead teams with controls in terms of delivery on SLAs (accuracy and efficiency)

• Minimum of 8 years’ experience in Payroll Administration of which 5 years is in a managerial capacity managing multiple payrolls across a group
• SAP Payroll