FACILITIES ADMINISTRATOR
| Location | Cape Town, South Africa |
| Date Posted | March 14, 2020 |
| Category |
Administration
|
| Job Type |
Full-time
|
| Currency | ZAR |
Description
Duties & Responsibilities
- Capturing and managing the artisans billing grid on Access;
- Maintain data integrity (this project/information is for use by finance);
- Collecting Dex/Turnstile/Internet/CCTV information and update spread sheet daily which must be distributed to relevant parties by 10h00 daily;
- Running project/tasks specifically for the Regional Manager;
- Managing the room number and marketing sign replacement programme;
- Assist with obtaining of quotes and/or supplier prospectus;
- Managing and controlling the monthly duty roster;
- Managing the building distribution lists and relevant changes;
- Managing the leave documents for the Regional Manager and the Building Managers regionally;
- Assist in administrative functions general as and where it relates to the Facilities Department regionally;
- Managing job cards for maintenance. Raise dispatches for artisans and cleaners;
- Assist with staff queries when Regional Manager/Building Managers aren’t in the office;
- Managing time sheets. Collect all time sheets from regions;
- Answering the phone;
- Assist where needed with student enquiries;
- Gathering quotes, raise PO’s, arrange for delivery and collecting invoices for payment;
- Ordering of stock and cleaning chemicals;
- Ensure that you understand the functions of the Maintenance Administrator, the Procurement Officer and the Facilities Admin Clerk of Works to assist should any of these members be ill and/or on holiday;
- Ensure that in turn you cross pollinate your functions so that they can cover your post when you’re absent;
- Will work weekends and over time from time to time as the company needs;
- During the high maintenance season (mid November to mid February annually week-end) work is mandatory; and
All other ad hoc tasks and responsibilities as assigned by management
Desired Experience & Qualification
- Start date: Immediate
- Typing and data capturing skills essential
- Admin support skills
- CTC of up to R7K
EDUCATION:
- Matric
EXPERIENCE AND SKILLS
- 2 to 5 years working experience.