Credit Controller (Steel/Manufacturing) – Vereeniging

at F & G Sourcing Specialist
Location Vereeniging, South Africa
Date Posted March 31, 2021
Category Other
Job Type Full-time
Currency ZAR

Description

Responsible for the complete debtors function for the branch or areas which have been assigned.

Reporting directly to the Branch Manager of the assigned branch/es and Group Credit Manager

Responsible for monitoring of the credit limits and collection of all outstanding amounts on the assigned debtors books in an efficient and timeous manner to ensure that collections and sales are maximised for a positive financial impact on the company.

Duties & Responsibilities

 

Credit Control

  • Ensure that all accounts are followed up on a weekly basis to ensure that all amounts due are collected and that system notes are kept up to date
  • Ensure that accounts remain in approved terms
  • Ensure that accounts trade within the approved credit limit
  • The Branch Manager and Group Credit Manager are to be advised of any account to be handed over to CIS prior to hand over
  • Any account that moves into a 60 days overdue state must have a claim submitted to CIS
  • Claim form to be completed
  • 12 months statements to be submitted with claim
  • Account to be placed on National Hold
  • Customer Class to be updated to CIS Claim or Legal
  • Senior Credit Controller and Group Credit Manager to be emailed when claim submitted
  • A weekly report with comments is to be sent to the Regional Director / Manager, Branch Manager and Group Credit Manager on all accounts
  • Accounts out of terms from the Credit Management Report
  • Accounts over credit limit from the Credit Management Report
  • All accounts where the limit has been withdrawn are to be placed on National Hold and the Senior Credit Controller and Group Credit Manager to be advised
  • Any special terms account (45 days, 60 days or 90 days) must be approved by the Regional Directors and Group Directors

Admin

  • Month end customer statements to be sent to all customers by the second day after the end of the calendar month
  • Invoices and required documentation to be sent to customers when requested
  • Review credit limits based on order intake on a regular basis
  • All credit limits to be checked on the CIS system every two months in accordance with company policy
  • Maintain customer details on Syspro as per credit limit annexures and credit application on a regular basis
  • Ensure that each customer has a file that contains a correctly completed credit application and CIS annexure and that it is filed in a systematic way
  • Reconciliation of debtors accounts as required
  • Processing of credit notes within 24 hours of being authorised by the Branch Manager or Sales / Retail Manager
  • Processing of Loyalty Customer rebate credits once they have been authorised by the Branch Manager or Sales Manager
  • All credit notes must be processed before month end except for credits required for invoices generated on the last day of the month
  • Releasing of sales orders in accordance with levels of authority
  • Reprinting of invoices once authorisation has been received from the Branch Manager or Sales Manager, records to be kept of all invoices that are reprinted
  • Customer refunds to be properly completed and supporting paperwork to be submitted to Cash Control department as per the Standard Operating Procedure on the same day as requested by the customer

Loyalty Customers

  • Opening of Loyalty Customer accounts
  • Advise the person responsible at Head Office in regards to the details of the new account as per the form to be provided in order for the Loyalty Card to be printed and issued
  • Ensure that all outstanding amounts and queries are resolved on the Loyalty ageing
  • Review and comments of all loyalty accounts to be discussed twice monthly with the Branch and/or Sales Manager and feedback to be sent to the Group Credit Manager and Senior Credit Controller monthly.

New Accounts

  • Ensure that the Credit Application is completed in full by the customer
  • Where cover cannot be obtained the account is to be referred to the Group Credit Manager for review and assessment for a “Management Discretion Account”.

Branch Support

  • Liaise with Branch Managers, Internal and External Sales staff to ensure that credit limits are timeously obtained for new orders received
  • Advise Branch Managers, Internal and External Sales staff of any accounts that are overdue and need to be visited on a weekly basis
  • Advise Branch Managers, Internal and External Sales staff of any customer queries for which assistance is required
  • Resolve customer queries daily and efficiently so as not to hamper sales
  • Advise Branch Managers, Internal and External Sales staff of any account placed on hold and the reason therefore immediately
  • Advise Branch Managers, and External Sales staff (Representatives) of accounts that are 30 days overdue as these should be visited by the Sales Representative responsible for the account

 

Bank - Invoice Discounting Accounts

•     Ensure all payments are processed daily from the ID Bank accounts

  • All month end payments are to be processed by no later than the second working day after the final calendar day in a month
  • All credit limit annexures
  • All customer details to correspond with annexures
  • Address all Special Margin queries urgently
  • Assist with monthly ID bank audit

Cashbook / Cash Flow

•     Processing all payments from bank statements daily

  • Resolve any cashbook queries raised immediately

Stock Take

  • Assist with the admin roles during branch stock takes

Annual Audit

  • Yearend customer statements to be printed and filed in a separate audit file
  • Resolving of auditors queries
  • Ensure that all documentation is provided to auditors on request

ADHOC Duties

  • Petty Cash – control and reconciliation

 

Recordkeeping & Filing

  • Managing and overseeing of filing of all required documentation

Internal control

  • To ensure internal controls at branches are in accordance with Company standards and in line with relevant legislation and level of authority
  • Due to the segregation of duties and responsibilities no Credit Controller may relieve as a cashier

Job Requirements

  • Previous Credit Control Experience required (3 years)
  • Attention to detail and accuracy
  • Deadline driven
  • Good Excel knowledge
  • SYSPRO KNOWLEDGE WILL BE AN ADVANTAGE

 

Additional information on all positions:

  • Working Hours:  07:30 – 17:00 Mondays to Thursdays and Fridays from 07:30 – 16:30 and every alternative Saturday and Public Holiday from 08:00 – 13:00 in accordance with a roster system, will also be required to partake in all relevant stock takes at the Branch
  • Will be required to work additional hours over and during month end as and when required
  • Medical aid (Discovery Health – 50% employee contribution and 50% employer contribution if they join within the 1st month of employment)
  • Provident Fund (3% employee contribution and 3% employer contribution)
  • Funeral Cover (only employer contribution)
  • Will form part of the bonus scheme – annually as per Management discretion – not guaranteed

 

Please take note: if you have not been contacted within 14 days, please consider your application unsuccessful.

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