BID Office Administrator (Telecommunication/ IT Services)

at RNB Placements
Location Bellville, South Africa
Date Posted January 29, 2023
Category Administration
Job Type Full-time
Currency ZAR

Description

The Bid Administrator reports directly to the Bid Office Manager. The Bid Administrator supports the planning, organization and monitoring of all aspects of the bidding process from pre-positioning, Expression of Interest & Tender through to the conclusion of contract negotiations. The main roll of the Bid Administrator is to assist the Bid Manager in producing high quality bid responses in a dead line driven environment

Duties & Responsibilities

Arrange bid kick-of meetings with relevant role players, keep minutes and distribute accordingly

• Undertake other administrative tasks as required • Update monthly calendar with bid closure dates • Actively search for new tenders on a daily basis • Provide assistance to the Bid Office Manager as required • Create system generated tracking of the tender process • Follow up on PreSales with outstanding information on specific tenders • Keeping stationery list updated and order additional as required • Assist with the pre-qualification of all tenders • Registration and capturing of information of all tenders on CRM system • General query handling; • Escalation of queries; • Ad hoc updates to tender/bid library; • Maintenance of electronic and paper filing system; • Completion of Supplier Database Registrations as and when needed; • Monitoring of National Treasury website for circulars in terms of new procurement policies/legislation etc; • Coordinating compulsory briefings/site surveys; • Formatting of bid response documents according to Style Guide; • Checking of documents from a grammatical and layout perspective; • Printing and collation of responses; • Arranging courier services for bid responses; • Completion of statutory RFP/RFQ document with the assistance of Bid Manager. • Completion of submission summary report (pricing, solution etc); • Follow up on bid until awarded; / Monitoring of state organ/client websites for award information

Desired Experience & Qualification

Minimum qualification:

Grade 12 • 1-2 years’ experience in ICT (Information and Communications Technology) (sales or technical) • Knowledge of network infrastructure and services (LAN, WAN, routers, switches, etc) • Previous experience in a bid office environment will be an advantage • Able to work outside of normal working hours

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