We are looking for an Accountant: Finance Operations, this role is responsible for managing the debtors’ and creditors’ functions for SAICA and its subsidiaries. The position also provides assistance to the financial manager on general accounting functions.

Management of debtors functions

• Monitor and post invoices, credit notes, reversals, journals and refunds.
• Assist Accounts Receivable Clerks with the investigation of complex queries.
• Run daily, weekly and month-end reports and statistics.
• Add and maintain database service products on Imis and corresponding general ledger accounts on Great Plains for the departments
• Add and maintain the integration table between Imis Database and Great Plains
• Ensure that all invoices, credit notes, payments and receipt batches that are posted by posting clerk have been done accurately and completely.
• Check and follow-up on unposted and unallocated cash receipt batches before doing the integration to Great Plains accounting system.
• Monitor and ensure that all direct deposits on the bank statement, online payments, credit cards and cheques are continuously cleared and kept up to date.
• Supervise, coach and manage Accounts Receivable Clerks to ensure that all clerks are performing efficiently and monies are received timeously.
• Assist in the development and implementation of a credit control policy in collaboration with the various departments.
• Identify and implement processes that will ensure that all debts are collected based on the business rules relevant to that department
• Report to the Financial Manager on an ongoing basis on the status of all outstanding balances.
• Manage and review performance of receivable clerks according to SAICA’s performance management guidelines together with the Financial Manager
• Ensure all staff have a development plan in place and ensure that staff are trained on an ongoing basis to achieve objectives as stated in their development plans

Manage the overall finance operations for SAICA

• Manage month-end and daily operational activities
• Oversight of monthly reconciliations: sub-ledgers to the GL
• Preparation and review of monthly journals
• Liaise with auditors on year-end external and internal audit activities.
• Reviewing of various Age analysis and report back on significant matters to the financial manager
• Ensure the correct expense account codes for purchases made
• Report back to the financial manager on key performance targets

Clearing Account and Unallocated Income  

• Supervise the Accounts Receivable Clerks on the follow-up of unidentified deposits in the Clearing Account to ensure that all deposits are identified and cleared timeously.
• Authorise refunds after ensuring the validity of refund and all supporting documentation is provided. Post the refunds after they have been captured.
• Supervise the Accounts Receivable Clerks on the investigation of duplicate and over payments.
• Supervise the investigation of payments allocated to incorrect debtors and review transfer to the relevant debtor.
• Report to the Financial Manager on an ongoing basis on the status of the Clearing Account and Unallocated accounts.

Supplier management     

• Review supplier reconciliations
• Manage supplier age analysis
• Engage with service provider to resolve disputes
• Monthly meetings with accounts payable team to resolve outstanding matters
• Liaise with internal business units to resolve outstanding matters
• Manage and review performance of payables clerks according to SAICA’s performance management guidelines together with the Financial Manager

Newly qualified Chartered Accountant (or equivalent)

Minimum of 3 years’ experience in a financial environment, with specific exposure to:

• Debt collection and related policies
• Financial accounting (Journals, trial balance, month-end reporting and reconciliations, budget and variance analysis)
• Staff management
• Accounts payable management

Experience in  an administrative processing and service delivery environment would be advantageous